One document, three names
The same proof of insurance has different names across the five countries Vendarity serves. A certificate summarises a policy as at the day it was issued; the policy itself sets the cover.
| Where | Usual name |
|---|---|
| United States and Canada | Certificate of insurance (COI) |
| Australia and New Zealand | Certificate of currency |
| United Kingdom | Insurance certificate, for example employers’ liability |
You can ask for any policy your contracts require, such as public or general liability, workers’ compensation or employers’ liability, professional indemnity, or auto (motor) insurance. In the United States, a liability certificate is often the ACORD 25 form; Vendarity handles it like any other certificate.
What Vendarity records
- Minimum limits: set the limits your contract requires, such as USD 2,000,000 public or general liability. Your reviewer records the limit the certificate shows, and a lower one can’t be accepted: request changes or record an exception. Limits in different currencies aren’t compared; your reviewer records why the certificate still meets the requirement.
- The insurer, the insured company and the policy number, beside the file.
- The valid-from and expiry (expiration) dates, and any review date you set.
- The site the certificate must cover, with a mismatch flagged for your reviewer.
- Any wording you ask the certificate to show, such as additional insured or a waiver of subrogation: your supplier sees it before uploading, and your reviewer records whether the certificate shows it, with a reason when it doesn’t.
- When a certificate lists policies that end on different dates, the earliest end date, and why your reviewer relied on a later one.
- Who accepted it, when, and the exact file they saw.
When your workspace turns AI on, optional AI reads each new certificate, suggests these details and shows where on the page each one came from. Your reviewer confirms or corrects them and makes the decision.
What Vendarity does not do
- Decide which limits or endorsements you need. You set them; Vendarity records what the certificate shows and compares limits only in the same currency, never converting one to another.
- Decide whether an endorsement is valid or what a policy covers. Your reviewer records only whether the certificate shows the wording you listed.
- Contact the insurer or broker to confirm the policy is in force.
- Decide whether the cover meets your contract or the law that applies to you.
Ask your broker which policy terms or endorsements give you the status your contract requires. Vendarity tracks which accepted certificates are in date: document coverage, not a legal compliance guarantee.
How renewals work
An accepted certificate keeps the requirement current until its expiry date or your review date, whichever comes first. A renewed certificate waiting for review doesn’t count until a reviewer accepts it, and the earlier certificate stays current for its own dates. Once an Owner or Admin turns on automatic reminders, the standard schedule asks for the renewal 30, 14, 7 and 1 days before expiry, and stops while a replacement waits for review.
Start from a ready-made insurance requirement
The ready-made insurance requirement (shown as Insurance evidence under Starting requirements, and named “Certificate of insurance (COI or certificate of currency)” when you adapt it) includes review guidance. Preview it, adapt it to the cover you require, publish it, then assign it to the suppliers who need it.
14-day trial. No card needed to start.